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minute taking book preview

Successful Minute Taking
5 blue stars

Heather Baker (Author)

ISBN 9781849370387
RRP   UK £12.99   US $18.99  
pdf ebook RRP $14.99  Only $12.99 (US)


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Details about the book on taking minutes of meetings

Ideas of the Purpose and Benefits of Meetings

By Heather Baker

Download a free copy of this list of benefits and purposes of meetings.

  • Meetings must have an objective. There is no point in having a meeting just because you always have one at 9am on a Tuesday morning if there is nothing to discuss.
  • Meetings can be used to:
  • Share, discuss and exchange information - team work in action!
  • Benefit from each other’s views and opinions nobody should work in isolation – brainstorming ideas leads to more creativity.
  • Decide upon the best action to take, as group discussion leads to more ideas.
  • Analyse and solve problems by working with others to deal with work-based challenges
  • Talk about planned new developments and exchange ideas and suggestions for action. Giving different views and varying angles to reach the best possible solutions.
  • Link together the activities undertaken by a number of people, ensuring people who are working on a project at different locations or in different offices are able to co-ordinate their activities.
  • Discuss issues of mutual concern giving moral support.
  • Exchange up to date information to make sure that everyone is aware of current events and developments. This communication leads to a happy and effective workforce. However, if the only purpose is to give information then is it better simply to send an email? If the topic isn’t controversial, just send a note or put a notice on the intranet or a bulletin board.
  • Plan the future of a project or company.
  • Make decisions and come to an agreement.
  • Review progress either to learn from the past or with a view to moving forward.
  • Learn from the experience of fellow colleagues.
  • Save time – as important issues can be debated with everyone concentrating on the same item at the same time. A well run meeting can ensure excellent time management.
  • Increase understanding and appreciation of the views of other people. It is easy to be critical of other people and the way that they do things – having a meeting to understand each other’s issues can improve relationships and communication.
  • Reach the best possible conclusion, because the exchange of views and information leads to all the options being considered and the best one being chosen.
  • Gain the commitment of those present on the decisions reached with witnesses!
  • Allow staff to interact – particularly if they all work in different locations. This enhances communication – which makes an organisation function effectively and efficiently.

By Heather Baker

About Heather Baker
Details about the book on taking minutes of meetings
Resource page for the book
, including the workbook and links for example minutes
Preview inside the book

Praise for the how to take minutes of meetings training


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